School fundraisers aren’t just about money. They’re about community. When families feel welcome and seen, they’re more likely to show up, get involved, and support the cause.

But sometimes, small barriers can make a big difference. A crowded space with no quiet area, a sausage sizzle with no vegetarian option, or a ticketed event that’s out of reach for some families – these things can make people feel left out, even if that wasn’t the intent.

Here’s how to make your next fundraiser feel more inclusive and welcoming for all.

Plan with diversity in mind

Every school community is different. Take time to consider who you’re inviting. Are there families with limited income, language barriers, mobility needs, or cultural or religious practices that might affect their ability to attend or participate?

A few simple changes can have a big impact. Try:

● Offering pay-what-you-can options or free entry with optional donations

● Providing halaal, vegetarian or allergy-friendly food

● Including quiet zones or low-sensory spaces

● Translating event info into key community languages

● Ensuring event signage is clear and easy to read

These small steps show care and build trust. People remember when they feel thought of.

Make the space physically accessible

Physical access is non-negotiable. If someone uses a wheelchair, a pram, or has limited mobility, they need safe and comfortable ways to join in.

Before your event, check:

● Are paths and doorways wide enough?

● Is there step-free access to key areas?

● Are there accessible toilets?

● Are water stations easy to reach?

Infrastructure matters here. Fixed features like ramps, accessible seating, and well-placed water refill stations can make your school more inclusive every day—not just during events.

Keep costs from becoming a barrier

Many families want to support school events, but money can be tight. Entry fees, raffle tickets, and food stalls can add up.

Consider these ideas:

● Run one or two free activities alongside paid ones

● Offer family bundles or capped pricing

● Include free water (not just bottled sales)

● Partner with local businesses to subsidise costs

When parents see that your school is thinking about inclusion, they’re more likely to support fundraising goals in other ways as well – through donations, time, or spreading the word.

Think about sensory needs

Crowds, loud music, and flashing lights can be overwhelming for some children and adults. It doesn’t mean you can’t have fun. But offering a calm option can help more families attend.

Here are a few low-cost ways to do this:

● Set up a quiet space with seating and soft lighting

● Offer early entry for families who need a calmer environment

● Create visual schedules or maps so children know what to expect

● Use signage to mark noisy or high-traffic zones

Involve the community in planning

The best way to make a fundraiser inclusive is to ask. Invite input from families, support staff, and students. What would make it easier for them to come along? What barriers have they faced before?

This isn’t about getting everything perfect. It’s about listening and showing that everyone belongs.

When your fundraiser is designed to welcome everyone, it becomes more than a fundraiser. It becomes a celebration of your school community.

How the Fundraising Directory can help

This article is brought to you by the Fundraising Directory, which publishes fundraising ideas, how-to articles, a comprehensive supplier directory, current grant opportunities, and a toolbox full of editable templates so Australian volunteers don’t have to reinvent the wheel.